Skip to content

Smart Books guides

How to use Smart Books

Smart Books is where your accounts live: sales and purchases, money in and out, GST returns and the reports your accountant asks for. These guides take you through the jobs a small business does, one plain step at a time.

Open Smart Books About Smart Books

Start here

New to Smart Books? Do these in order.

  1. Set up your company in Smart Books 6 steps
  2. Add your customers, suppliers and accounts 6 steps
  3. Enter your opening balances 6 steps
  4. Record a sales invoice with GST 6 steps

Get set up

Do these once, when you start.

Set up your company in Smart Books Create your company once — name, PAN, GSTIN, financial year and address — and you are ready to make entries. 6 steps Add your customers, suppliers and accounts Every customer, supplier, bank and expense you use needs an account. Here is how to add one. 6 steps Enter your opening balances Start your books from the right numbers: what is in the bank, what customers owe and what you owe. 6 steps Bring your data from Tally or Busy Move your accounts and entries across with the Migration wizard instead of typing them again. 5 steps

Daily work

The jobs you do every day or every week.

Record a sales invoice with GST Enter a sale for goods or services and let Smart Books work out the GST. 6 steps Record a purchase bill Enter a supplier’s bill by hand, or upload the PDF or photo and let Smart Books read it for you. 5 steps Record money received and money paid Note down every payment from customers and to suppliers, and match it to their bills. 4 steps Handle a return or price change with a credit or debit note When goods come back or a price was wrong, adjust the bill the right way so GST stays correct. 4 steps

Work with your team

Bring in colleagues and your accountant.

Give your team or accountant access to Smart Books Let a colleague or your accountant work in your books, and decide what each person can do. 5 steps

Month-end

Check, match and file at the end of the period.

Match your bank statement with your books Upload your bank statement, match it to your entries, and find what is missing — usually once a month. 5 steps Prepare and upload your GST returns Turn the month’s sales and purchases into GSTR-1 and GSTR-3B, check your input tax credit, and upload to the GST portal. 5 steps Keep track of TDS and prepare TDS returns See the TDS you deducted, link it to the challans you paid, and get your quarterly return ready. 5 steps Close the year and carry balances forward At year-end, move your closing balances into the new financial year so it starts from the right numbers. 4 steps

Reports

See where your business stands.

See how your business is doing: dashboard and reports Read the dashboard, open your Profit & Loss, Balance Sheet and Trial Balance, and look up any entry. 5 steps

Good to know

  • An Aicountly account. Sign in once at my.aicountly.com and every app opens from the app launcher.
  • Your company, branches and financial years are shared with every app through Manage. See the guides

Works with

Still stuck?

Ask the community, or tell our support team what you were trying to do.

Ask the community Contact support