Match a GST invoice by hand when it shows on one side only

Steps

1. 1

   Step 1: Open the reconciliation

   In the GST menu, under Reconciliation, click GSTR-2B Recon, and choose the period you are checking.
2. 2

   Step 2: Check for suggested matches

   If Smart Books has found likely pairs, a strip above the table says how many. Click Review and map to look at them. Nothing is matched until you confirm it.

   lightbulbTip: Use this first. It saves doing each bill by hand.
3. 3

   Step 3: Find the bill in the list

   The same bill can show up twice: once under In portal, not in books and once under In books, not in portal. This often happens when the invoice number was left out in your books or the amounts differ a little.
4. 4

   Step 4: Start from the portal side

   Under In portal, not in books, open the Handle invoice menu on the row and choose Map to a voucher and set its status. A window titled Map this invoice and set its status opens.
5. 5

   Step 5: Or start from your own entry

   Under In books, not in portal, click Map on the row of your entry. The same window opens, this time listing portal invoices.
6. 6

   Step 6: Pick the matching entry

   Search by invoice number, bill reference or supplier name, then tick the entry that is the same bill. Notes beside each choice warn you about a different supplier GSTIN, a missing invoice number or an amount that differs. You can tick several purchase entries only when one portal invoice was booked in parts.
7. 7

   Step 7: Choose how to report the pair

   Under Report this pair as, choose Partial match if a correction is still needed, or Fully matched if nothing is left to do. If the amounts differ and you choose Fully matched, the window warns you that the difference will not be chased.

   lightbulbTip: When unsure, leave it as Partial match.
8. 8

   Step 8: Say why, if you want

   Optionally pick a reason from Why are you mapping this? and add a note for whoever checks this period next. If you pick Other, a short note is required.
9. 9

   Step 9: Save the match

   Click Map as partial match or Map as fully matched. Both rows stop being shown as one-sided and the pair is reported with the status you chose. Your original entries are not changed.

flowchart LR
A[GSTR-2B Recon] --> B[Find the bill on one side]
B --> C[Map]
C --> D[Pick matching entry]
D --> E[Choose status and save]