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Aicountly Billing

Bill at the counter.Know what is owed.

Sales and purchase bills, receipts, payments and the day’s cash on screens built for the counter and the owner. Smart Books makes every entry, and every figure is read live from Smart Books and Inventory.

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  • Every entry made in Smart Books
  • Figures read live
  • A profile for every role

Built for Indian businesses. Designed for what’s next.

Illustrative interface. Figures and names are examples, not customer data.

  • Bills Sales, purchases, credit and debit notes.
  • Money in & out Receipts, payments, bank and cash.
  • Collections Aged from each bill’s due date.
  • Profiles Who may see and do what.
Built around your working day

For the counter, and for the owner.

Billing is an operational layer over Smart Books and Inventory. It keeps no ledger, no stock and no GST figure of its own — Smart Books makes the entry and calculates the tax.

Five dashboards

Each person lands on the first dashboard their profile allows: an owner on the business overview, a counter biller on the biller desk.

Bills and money

Sales and purchase bills, credit and debit notes against their original document, receipts and payments with allocation, expenses, and bank deposits and withdrawals.

  • Smart Books creates each voucher and calculates the GST
  • A retry re-sends the original request, so one bill is never posted twice
  • e-Invoice and e-Way Bill generated from a posted sale, through Smart Books

Money to collect and to pay

Outstanding bills aged from their own due date, who to chase and what they promised, with a receipt, a reminder or a statement one step away.

Profiles and reports

Billing profiles decide who sees what. Ten live reports with CSV export, which needs its own permission.

  • A biller makes bills and takes money without seeing cost, profit or the bank
  • Sales, purchase, receipt and payment registers, ageing and cash & bank
  • Recurring bills are listed when due, for a person to raise
How it fits

Billing asks. Smart Books records.

Authoritative figures are read live on the request that needs them and never copied into Billing, so there is nothing to reconcile.

Billing

The bill, the receipt or the deposit, as a request.

Smart Books

Creates the voucher and calculates the GST.

Inventory

Items and stock, read live.

What Billing keeps is its own: profiles, business mode and timezone, recurring and reminder rules, and the reference Smart Books gave back.

Works even better together

Connected products for a complete business view.

Billing works alongside the rest of Aicountly, so your data stays in one place and your teams stay aligned.

See the whole platform

Smart Books

Accounting & Finance

Your reports, the way you like them. Monitor and analyze your figures to grow your business.

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Inventory

Business Operations

Items, warehouses, batches and serials in one place — with the valuation, movement history and reconciliation that yo…

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Insights

Business Operations

Live dashboards over your Smart Books and Inventory figures

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Frequently asked questions

Quick answers.

Answers specific to Billing — not generic suite copy repeated on every page.

Is Billing a second accounting system?

No. When you save a bill, receipt or payment, Smart Books creates the voucher and calculates the GST. Billing keeps the reference Smart Books gave back, and reads balances, dues and cash live from Smart Books and stock from Inventory rather than copying them.

Can counter staff bill without seeing costs or the bank?

Yes. Billing profiles decide who sees and does what. A Biller can make bills, take money and generate an e-Invoice, but does not see purchase cost, profit, payables or bank balances. The check is made by the server on every request, not only hidden on the screen.

Do recurring bills raise themselves?

No. A recurring bill is a rule: when its date comes round it is listed as due, and nothing is posted until someone presses Raise, which posts the invoice in Smart Books. Payment reminders are drafted for a person to send.

What happens if the connection drops while I save?

Retry re-sends the original request with the same key, so a bill is never posted twice. If Smart Books cannot be reached, Billing says so in plain words rather than showing an error code.

Where do I open Billing?

At billing.aicountly.com, signed in with your Aicountly account.

A brighter tomorrow awaits

Bill today. Know what is owed tomorrow.

See how Aicountly Billing can work for your business.

Request a demo Open Billing
Suite-wide customer proof

Trusted by Indian business leaders

These quotes reflect experience with the Aicountly suite — not a product-specific endorsement of every module on this page.

Shanav Garg
“Aicountly turned my financial chaos into harmony. The simplicity and automation make managing finances feel effortless — real-time insights are a game-changer.”

Shanav Garg

Director, Trans Rail Industries Private Limited

Karan Gupta
“Aicountly elevated how we approach business finances. The intuitive interface and automation empower informed decisions — I recommend it for teams that need reliable financial management.”

Karan Gupta

Director, Vesta Industries India Private Limited

Srideep Samanta
“Aicountly is remarkably user-friendly — like a personal financial assistant. Integrations feel seamless and support is exceptional. A lifesaver for busy entrepreneurs.”

Srideep Samanta

Director, Walkwel Technology Private Limited