Inventory
Check that stock agrees with Smart Books
Make sure the value of your stock in Inventory matches the stock figure in your accounts.
Before you start
Who this is for
Owners and accountants closing the month or year.
Before you start
- All stock documents for the period posted.
Steps
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Step 1: Open Reconciliation
Choose Reconciliation in the side menu.
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Step 2: Run a comparison
Choose Run Reconciliation for the date you want. Inventory compares its closing stock value with the stock balance in Smart Books.
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Step 3: Read the difference
Difference means Inventory value minus Smart Books balance. Zero means the two agree.
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Step 4: Find the cause
Open Item-wise variance to see which items cause the gap, and Posting status for documents still waiting on Smart Books.
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Step 5: Lock the period (optional)
Once everything agrees, an administrator can lock the period under Settings → Period locks so it cannot change by accident.
What happens next
Your stock and your accounts tell the same story, and each run stays on record with the difference it found.
Questions
The run says Smart Books was not reachable.
Only the Inventory side could be read, so no difference was worked out. Run it again in a moment.
Ready? Try it now.
Open Inventory in a new tab and follow along.