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How to print many sales invoices at once in Smart Books

Tick several sales invoices in a register and print them as one combined PDF or as separate PDFs, and collect large batches from Downloads.

Level: beginner · Updated 13 Nov 2026

Before you start

If you send out many invoices at the end of the month, you do not need to print them one by one. In Smart Books you can tick several sales invoices in a register and print them together, either as one combined PDF or as a separate PDF for each invoice. For bigger batches, Smart Books prepares the file for you and keeps it in Downloads.

Before you start

  • You need permission to print sales invoices. Without it, the Bulk Print button does not appear.
  • Only sales invoices that are posted are included. Drafts and cancelled invoices are left out of the count.

Select the invoices

  1. Open Register in the top menu and open a register that lists your sales invoices.
  2. Tick the box beside each invoice you want to print.
  3. A bar appears with the actions for your selection. Select Bulk Print. The number in brackets is how many invoices will be printed.

Choose how they should come out

The Print selected invoices window opens and shows how many invoices you selected. Pick one option:

  • One combined PDF: all invoices in a single document. Best for printing a batch in one go. It takes up to 200 invoices at a time.
  • A separate PDF per invoice: one file for each invoice, named after its invoice number, delivered together in a .zip file. Best for filing or emailing them one by one. It takes up to 1,000 invoices at a time.

If you selected more invoices than an option allows, that option is greyed out and tells you the limit. Smart Books then picks the other option for you, or you can narrow your selection.

Print or download straight away (up to 50 invoices)

With 50 invoices or fewer, the button reads Print and your number of invoices, or Download and your number with ".zip" for separate files. A combined PDF opens ready to print. Separate PDFs download as one .zip file named with today's date.

Larger batches: collect them from Downloads

With more than 50 invoices, the button reads Prepare and your number of invoices. Smart Books builds the file in the background, because it is too big to hand over at once.

  1. Select Prepare. A progress bar shows how many invoices are done.
  2. You can wait, or close the window with Keep preparing in background. Invoices already prepared are not lost.
  3. When it is finished you see a message that your file is ready in Downloads.
  4. Open Downloads under the Workspace items in the menu. Find your file and select Download.

Each download shows its size and how many days are left. Files are kept for 7 days and then deleted automatically. After that, print the batch again to get a fresh copy. Use the bin icon on a row to remove a file you no longer need.

If preparing stops

If you close your browser or your computer goes to sleep, the batch shows as Paused in Downloads. Select Resume to carry on from where it stopped. If it shows Failed, select Try again.

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Steps

  1. Select Register in the top menu and open a register that lists your sales invoices.
  2. Tick the box beside each invoice you want to print.
  3. Select Bulk Print in the bar that appears. The number shows how many invoices will be printed.
  4. Pick One combined PDF or A separate PDF per invoice.
  5. Select the button. For 50 invoices or fewer it prints or downloads at once; for more it reads Prepare.
  6. For larger batches, open Downloads and select Download next to your file within 7 days.

Troubleshooting

Still stuck? Contact support or ask in the community.