Billing
Record money you received from a customer
Note a payment, match it to the customer’s open bills, and attach proof if you have it.
Before you start
Who this is for
Anyone who takes payments from customers.
Before you start
- Your cash and bank accounts set up in Smart Books.
Steps
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Step 1: Open Money received
Choose Money → Money received (or Mark as received from Money to Collect).
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Step 2: Pick the customer and amount
Search for the customer, then enter the Amount, the Date and where it was Received in — the till or bank account the money went into.
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Step 3: Say what the payment is for
Choose Against invoice to settle bills, or Advance if no bill is due yet.
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Step 4: Settle it against bills
Under Settle against invoices, tick the bills this payment covers. Any amount left over stays on the customer’s account until a later bill is settled.
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Step 5: Attach proof and save
Add a screenshot, receipt or bank advice as payment proof if you like, then save the receipt.
What happens next
Smart Books records the receipt, the customer’s balance goes down, and the bills you ticked show as paid.
Questions
How do I record a refund?
A refund is money going out, so record it on Money paid. Money received only records money coming in.
Ready? Try it now.
Open Billing in a new tab and follow along.