Requisitions, purchase orders, goods receipts and supplier bills, matched three ways and posted to Smart Books exactly once — with Inventory and Smart Books as the stock and the books of record.
Built for Indian businesses. Designed for what’s next.
Illustrative interface. Bills and suppliers shown are examples.
Purchase answers what to buy, from whom, on what terms and through what approval. What arrived is Inventory’s answer and what you owe is Smart Books’ — read live, never copied.
Raise and approve requisitions with segregation of duties, record who was asked to quote, compare the quotes and award — then convert to an order.
Approval rules, issue and acknowledgement, amendments with version history, short-close, cancel and reopen.
Each delivery is its own Inventory document — batches, expiry, serials and rejected quantity — with a duplicate-challan guard, receipt returns and reversals.
Bills matched against the order and the receipt within your tolerances, then posted to Smart Books exactly once, even if the answer is lost on the way back.
The match is put together when it runs, from the documents where they live. It stores the verdict and the human decision about an exception — nothing else.
What was agreed, in Purchase.
What arrived, read live from Inventory.
What was billed, on its way to Smart Books.
If Inventory cannot be reached, the bill goes to review rather than passing: “we could not check” is not the same as “we checked and it was fine”.
Purchase works alongside the rest of Aicountly, so your data stays in one place and your teams stay aligned.
Items, warehouses, batches and serials in one place — with the valuation, movement history and reconciliation that yo…
Explore InventoryYour reports, the way you like them. Monitor and analyze your figures to grow your business.
Explore Smart BooksFor effortless contact management, synchronize your phone contacts and gather leads from your website. Want to add a ne…
Beta Explore ContactsAnswers specific to Purchase — not generic suite copy repeated on every page.
Purchasing from need to payable: requisitions and their approval, sourcing with quote comparison, purchase orders with amendments and version history, goods receipts, supplier bills with three-way match, purchase returns with debit notes, and supplier claims.
A bill is compared with its purchase order and with the goods receipt read live from Inventory, within the tolerances you set. If Inventory cannot be reached the bill goes to review instead of passing, and accepting a variance needs a written reason recorded against the bill.
No. Sourcing records who was asked and what they quoted so you can compare and award; nothing is sent to suppliers from Purchase, and the screen says so.
Supplier bills are posted to Smart Books exactly once, and each delivery is its own goods receipt document in Inventory. Purchase keeps no copy of either.
At purchase.aicountly.com.
See how Aicountly Purchase can work for your business.
These quotes reflect experience with the Aicountly suite — not a product-specific endorsement of every module on this page.
“Aicountly turned my financial chaos into harmony. The simplicity and automation make managing finances feel effortless — real-time insights are a game-changer.”
Shanav Garg
Director, Trans Rail Industries Private Limited
“Aicountly elevated how we approach business finances. The intuitive interface and automation empower informed decisions — I recommend it for teams that need reliable financial management.”
Karan Gupta
Director, Vesta Industries India Private Limited
“Aicountly is remarkably user-friendly — like a personal financial assistant. Integrations feel seamless and support is exceptional. A lifesaver for busy entrepreneurs.”
Srideep Samanta
Director, Walkwel Technology Private Limited
