The Cash & Bank dashboard in Billing shows what money you have in hand, what you may be able to spend and what is due to go out soon. It replaces the older Cash & Compliance page. This article walks you through it.
Open the dashboard
- Open the Billing dashboards.
- Select the Cash & bank tab. The page is titled "Cash & bank, at a glance".
- Choose the period with Today, This week, This month or your own date range.
If you used the old Cash & Compliance address, you are sent to this page automatically.
The summary cards
- Bank balance and Cash in hand: the closing balances of your bank and cash accounts as of today.
- Cash & bank: the two added together.
- Overdraft used: how much of your overdraft or cash-credit limit is drawn. It needs a limit recorded first, otherwise the card says that no overdraft limit is recorded.
- Available to spend: your cash and bank total plus the undrawn part of your limits.
How an overdraft is counted
An overdraft is money you have already drawn, and that drawn amount is already inside your bank balance. So Billing adds only the undrawn part of your limit to what is available to spend. The overdraft is counted once, not twice. The card also shows a short line such as the amount in hand plus the amount undrawn.
On the account list, a negative bank balance shows as an amount followed by "drawn". A line under the account shows the limit, for example "Overdraft" or "Cash credit", the percentage used and what is left. If you are past the limit, it shows the amount over the limit.
"Available to spend" is based on your accounts and the limits you recorded. Billing does not know about any other hold on the money.
Record an overdraft limit
- On the dashboard, select Overdraft limits in the shortcuts at the bottom. It opens payment settings.
- Record the limit for your bank account.
- Return to the Cash & bank tab. The Overdraft used card now fills in.
You see this shortcut only if you are allowed to manage limits.
The rest of the page
- Money in & out: receipts against payments over the period. Moves between your own accounts are left out and mentioned in a note.
- Where the money is: how your money is split across accounts.
- Account balances: each cash and bank account with its balance.
- Due to go out: supplier bills due in the next seven days.
- Close the day: a checklist you can tick off. It does not lock any period.
- Documents that did not come back: e-Invoice and e-Way Bill requests that are still open.
Quick actions
If your role allows it, the shortcuts include Record receipt, Record payment, Bank deposit and Transfer funds.
If something goes wrong
If a card says your profile does not show a balance, ask your administrator for access. If a note says a recorded limit is against an account that Smart Books did not return, that limit adds nothing to the figures.